General Office Administrator / Receptionist

Job Summary

We are hiring for MULTIPLE roles with companies in San Diego! Currently we have openings for general office administrative and receptionist roles, both temporary and long term. If you have administrative experience and are open to temporary or long-term work please apply.

Location: Various sites in San Diego

Hours: roles are full time Mon - Fri

Pay Rate: $19 - $23/hr

The General Office Administrator / Receptionist is responsible for providing front-desk support and general administrative assistance to ensure smooth daily office operations. This role serves as the first point of contact for visitors and callers while supporting internal teams with clerical, scheduling, and organizational tasks.

Key Responsibilities

Reception & Front Desk

• Greet visitors, clients, and vendors in a professional and friendly manner
• Answer, screen, and route incoming phone calls and emails
• Maintain reception area cleanliness and organization
• Manage visitor logs, badges, and office security procedures

Administrative Support

• Perform general clerical duties such as filing, scanning, copying, and data entry
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, and basic documents
• Handle incoming and outgoing mail and deliveries

Office Operations

• Order and maintain office supplies and inventory
• Assist with onboarding paperwork and general HR support as needed
• Support internal teams with administrative tasks and special projects
• Maintain accurate records and update internal systems

Coordination & Communication

• Communicate effectively with staff, management, clients, and vendors
• Assist with meeting setup, conference room scheduling, and catering coordination
• Ensure confidentiality of sensitive information

Required Qualifications

• High school diploma or equivalent
• Administrative, general office or reception experience in an office environment
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Strong verbal and written communication skills
• Excellent organizational and time-management skills
• Attention to detail and problem-solving skills
• Reliable, punctual, and team-oriented

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.